Gym management software: everything Nvora does
Gym software built for everyday work: member management, memberships, billing, automatic reminders, access control with QR or face recognition, and finances — all from your phone.
- No card required
- No contract
- No apps to install
Gym member management in one place
Ditch the notebook and the spreadsheet. Every member has a profile, and Nvora works out on its own who is up to date and who is due to renew.
- A profile for every member with photo, contact details, plan and expiry date.
- Automatic statuses: active, expiring soon and expired. You can also suspend a member manually when you need to.
- Your own membership plans, each with its own price and duration.
- A digital member card with a QR code that members open on their phone.
- Import your members from Excel or another system: Nvora recognizes the columns even if the list is messy, and never duplicates anyone.
Gym billing and payments, fully tracked
Record every payment in seconds and always know who paid, how much and how.
- The methods you already use: cash, card terminal, bank transfer and SINPE Móvil.
- A numbered receipt for every payment you record.
- Pending checks and refunds: flag a transfer you still need to confirm, or record a refund without erasing history.
Members keep paying you the way they do today, and you record the payment in Nvora. Online card payments by members are not available yet.
Automatic email and WhatsApp reminders
Nvora reminds each member before their membership runs out, so you never have to chase anyone.
- Renewal reminders before the expiry date — you choose how many days ahead.
- Automatic birthday messages for your members.
- Personal messages with each member's name, plan and date.
- Email and WhatsApp are independent: turn on one, the other, or both.
Email reminders work from day one. Sending through WhatsApp requires a WhatsApp Business number connected to Meta's official API — we help you set it up.
Gym access control with QR, face recognition or your biometric device
You choose how members check in. In a second, Nvora checks whether the membership is up to date and tells you if they can come in. No hardware to buy: a phone camera is enough.
See which plans include it- QR with any camera: scan the member's code with the front-desk phone, tablet or computer, right in the browser.
- USB or Bluetooth QR reader: plug in a code reader so the line moves faster.
- Optional face recognition: the member walks up to the camera and Nvora recognizes them among your members, no QR needed. A percentage shows the progress while it recognizes them.
- Not recognized? They use their QR: the member shows their code and that's it.
- Your biometric clock or terminal: if you already own a face or fingerprint device, or plan to buy one, it connects to Nvora.
- You decide who lets them in: automatic (kiosk) mode, where members get in on their own, or front-desk confirmation, where your receptionist taps Allow or Deny.
- A clear result on screen: photo, name, membership status and whether access was granted or denied.
- Front-desk accounts: your receptionist runs the access screen with their own login.
- Attendance history: who checked in and when.
Privacy: face recognition runs on the gym's own device and camera images are never sent anywhere; only a face print made of numbers is used. It is optional and you turn it on with your members' consent. Access control depends on your plan.
Workout routines your members carry on their phone
You or your coaches build a routine for each member in minutes, and the member opens it on their phone with a link and a PIN.
See which plans include it- A routine in seconds: choose the goal, the level and the days, and Nvora builds it for you.
- A library with hundreds of exercises, with sets, reps, rest time and tips on how to do them.
- Members see it day by day, tick off what they have done and use the rest timer.
- An app on their phone and notifications: if they install it, they get an alert every time the coach changes their routine.
- Coach accounts that only see what they need to train your members.
Routines are included depending on your plan.
Gym finances, clear and up to date
See what comes in and what goes out without building reports by hand.
- Membership income recorded automatically with every payment.
- Manual expenses and income: rent, utilities, wages, equipment…
- Recurring monthly entries that log themselves every month.
- Reports by period to compare months and make decisions.
A website for your gym, ready in minutes
Share a single link with your plans, schedule and products. Anyone who wants to join messages you directly.
Compare plans- Your own address, like nvora.app/c/your-gym.
- Plans with prices, classes and schedules, always up to date from your dashboard.
- Buttons to your WhatsApp and social media so people can reach you in one tap.
The gym website is included depending on your plan.
Store and stock control
Show what you sell at the gym and keep track of what is left.
- Products on your page: supplements, drinks, apparel or whatever you sell.
- Stock levels per product, always in view.
- Low-stock alerts before you run out.
Staff accounts and permissions
Your staff can help out without you ever sharing your password.
- Accounts for admins, front-desk staff and coaches, each person with their own login.
- Role-based permissions: you decide what each person can see and do, with easy switches.
- Team activity log: see who registered a member, who took a payment or who changed a routine, and when.
- You stay the owner of the account and the data.
The number of staff users depends on your plan.
Customization: your brand, currency and language
Nvora adapts to your gym and your country.
- Your logo and brand color, so everything looks like your gym.
- Local currency: the currency of your country (150+ currencies: US dollar, colón, córdoba, Mexican peso, Colombian peso, euro…).
- Dashboard in Spanish or English.
Works on any device
Phone, tablet or computer: sign in from the browser wherever you are.
- Nothing to install: neither you nor your members need to download an app.
- Designed for phones first, and comfortable on big screens too.
- Your data lives in the cloud, not on a single computer.
Who is Nvora for?
For any business that sells memberships or monthly plans and wants to know, without doing the math, who is up to date.
Gyms
Neighborhood or multi-room: members, fees and check-ins under control.
CrossTraining boxes
For communities that train on plans and need to know who is up to date.
Yoga and Pilates studios
Keep track of your students, their plans and payments without the hassle.
Boxing and martial arts
Organized monthly fees and reminders so nobody falls behind.
Dance studios
Students, fees and renewal reminders in one place.
Try Nvora free for 14 days
Create your account in minutes — no card, no contract. If you have questions, we will help you get started.
